AML Policy
Effective Date: April 2026
Digital CashBook is committed to the highest standards of Anti-Money Laundering (AML) and Counter-Financing of Terrorism (CFT) compliance. This policy applies to all users, staff, and parties interacting with the Digital CashBook platform. By using our platform, you agree to comply with this policy.
1. Purpose
The purpose of this AML Policy is to:
- Prevent the Digital CashBook platform from being used, directly or indirectly, to facilitate money laundering, terrorist financing, or any other financial crime.
- Establish clear procedures for identifying, assessing, and reporting suspicious activity.
- Ensure compliance with all applicable laws and regulations relating to AML and CFT.
2. What is Money Laundering?
Money laundering is the process of making illegally obtained funds appear legitimate. It typically involves three stages:
- Placement — Introducing illegal funds into the financial system.
- Layering — Concealing the trail of those funds through complex transactions.
- Integration — Returning the funds to the criminal as apparently legitimate money.
Digital CashBook does not hold or transfer funds; however, it can be misused to record, structure, or conceal illicit financial activity. We are committed to preventing this.
3. Know Your Customer (KYC)
3.1. All users registering on Digital CashBook are required to provide accurate and verifiable identity and business information.
3.2. We reserve the right to request supporting documentation to verify the identity of any user, including but not limited to government-issued identification, proof of business registration, and proof of address.
3.3. Users who provide false, misleading, or unverifiable information will have their accounts suspended or terminated immediately.
3.4. We may conduct enhanced due diligence on users whose activity or profile presents a higher risk of financial crime.
4. Prohibited Activities
The following activities are strictly prohibited on the Digital CashBook platform:
- Recording, structuring, or concealing transactions derived from illegal activity.
- Using the platform to facilitate or disguise money laundering, fraud, bribery, corruption, or terrorist financing.
- Creating fictitious financial records to misrepresent the financial position of a business.
- Using the platform in connection with any sanctions-listed individual, entity, or jurisdiction.
- Deliberately entering inaccurate data to conceal the true nature or origin of funds.
5. Suspicious Activity Monitoring
5.1. Digital CashBook monitors platform activity for patterns that may indicate money laundering, fraud, or other financial crimes.
5.2. Indicators that may trigger a review include, but are not limited to:
- Unusual or inconsistent transaction patterns relative to the stated nature of the business.
- Repeated large round-number entries with no clear business purpose.
- Rapid creation and deletion of financial records.
- Accounts with multiple users accessing records from high-risk jurisdictions.
- Discrepancies between declared business activity and recorded transactions.
5.3. Where suspicious activity is identified, we may freeze the account, request further information, and/or report the matter to the relevant authorities without prior notice to the user.
6. Reporting Obligations
6.1. Digital CashBook will co-operate fully with law enforcement agencies, financial intelligence units, and regulatory authorities in connection with any investigation into suspected financial crime.
6.2. Where required by law, we will file Suspicious Activity Reports (SARs) or equivalent reports with the relevant authority.
6.3. We are legally prohibited from notifying a user (tipping off) that a SAR or similar report has been filed or that an investigation is underway.
7. Sanctions Compliance
7.1. Digital CashBook screens users against applicable sanctions lists including those issued by the United Nations, relevant government authorities, and other applicable regulatory bodies.
7.2. We will not provide services to any individual or entity that is the subject of applicable financial sanctions.
7.3. If a user is found to be on a sanctions list, their account will be suspended immediately and the matter reported to the appropriate authority.
8. Record Keeping
8.1. Digital CashBook retains records of user registration, identity verification, and account activity in accordance with applicable legal requirements.
8.2. Such records are retained for a minimum period as required by law and may be disclosed to competent authorities upon request.
9. Staff Training & Internal Controls
9.1. All staff with access to user data or platform administration are trained on AML and CFT obligations and are required to report any suspicious activity through our internal reporting channel.
9.2. Digital CashBook maintains internal controls and procedures to detect and prevent financial crime on the platform.
10. User Responsibilities
10.1. Users are responsible for ensuring that all financial records they enter into Digital CashBook accurately reflect genuine business activity.
10.2. Users must not use the platform in any manner that facilitates or conceals illegal financial activity.
10.3. If a user becomes aware of or suspects that the platform is being misused for money laundering or financial crime, they should report it to us immediately via our contact page.
11. Policy Updates
This AML Policy may be updated from time to time to reflect changes in legislation, regulation, or our business practices. Continued use of the platform following any update constitutes acceptance of the revised policy. We recommend reviewing this page periodically.
12. Contact
If you have any questions about this AML Policy or wish to report a concern, please contact us through the Contact page on the Digital CashBook website.